Privacy Statement

This Privacy Statement details how Jurnal Farmasi Indonesia (JFI), published by the Indonesian Pharmacists Association (Ikatan Apoteker Indonesia - IAI), collects, uses, stores, and protects personal data provided by users (authors, reviewers, editors, and readers) during account registration, manuscript submission, and interactions across our online journal system.

1. Information Collected

When registering or submitting manuscripts to the JFI Open Journal Systems (OJS) portal, the following personal information may be collected:

  • Identity Data: Full legal name (first and last name) and professional/institutional affiliation.

  • Contact Data: Email address, institutional mailing address, city, country, and contact telephone/WhatsApp numbers.

  • Scholarly Profile: Academic identifiers (e.g., ORCID iD, Scopus Author ID, Google Scholar, SINTA ID) and declared disciplinary areas of expertise.

  • Technical Metadata: Basic system logs, IP addresses, and essential session cookies necessary to maintain authenticated login sessions and system security.

2. Purpose of Data Processing

Personal information collected by JFI is utilized exclusively for scholarly, editorial, and administrative functions, including:

  • Facilitating and tracking manuscript submissions through all stages of the editorial workflow.

  • Coordinating the double-blind peer review process, ensuring that the personal identities of authors and reviewers are completely concealed during scientific evaluation.

  • Communicating with authors, reviewers, and editors regarding editorial queries, revisions, copyediting, and final galley proof confirmations.

  • Indexing and displaying author names and affiliations on published works to ensure proper scientific attribution and international bibliographic metadata dissemination.

  • Distributing official journal announcements, calls for papers, or issue publication notifications to registered readers and contributors.

3. Data Confidentiality, Storage, and Security

  • Strict Confidentiality: Unpublished manuscripts, review evaluations, and editorial correspondence are treated as strictly privileged and confidential information.

  • No Commercial Exploitation: Personal contact details and identifying data will never be traded, shared, rented, or sold to third parties for commercial marketing or non-scholarly advertising campaigns.

  • System Safeguards: User data is securely housed within our OJS platform, supported by standard data encryption and server protection protocols designed to prevent unauthorized access, data loss, or improper disclosure.

4. Data Subject Rights

In compliance with international data privacy standards and applicable personal data protection laws:

  • Registered users retain the right to inspect, review, modify, or update their personal account profile details at any time by logging into their user profile settings.

  • Users may request account deactivation or unsubscription from automated journal email notifications by contacting the Journal Manager. (Note: Names, affiliations, and ORCIDs associated with formally published articles cannot be erased, as they form a permanent, indelible part of the scholarly record / Version of Record).

5. Contact Information

For inquiries, data access requests, or privacy-related concerns regarding our data handling practices, please contact the Editorial Office of Jurnal Farmasi Indonesia through our official portal contact page at https://jfi-online.org.